Privacy Policy · Petrum B.V.

Last updated: January 2026

This policy describes how Petrum B.V ("Petrum B.V", "we", "us") handles personal data submitted through petrum.nl and via our commercial channels. We respect your privacy and only process data necessary for the purposes described below.

1. Data we collect

When you submit a quote request, contact form, or commercial enquiry, we may collect:

Name, company, and job title
Email address and phone number
Country and delivery location
Product, volume, and delivery requirements you provide
Communication history and metadata (e.g. email headers, IP address for site security)

2. How we use data

We use personal data strictly to:

Respond to your enquiry and prepare commercial proposals
Negotiate and perform wholesale supply contracts
Maintain compliance records (KYC/AML where applicable)
Communicate about transactions and product updates you have requested

We do not sell personal data to third parties and only share it with processors (e.g. logistics partners, banks, tax advisers) where necessary to perform a contract.

3. Legal basis

Processing is based on:

Performance of a contract or pre-contractual enquiries (Art. 6(1)(b) GDPR)
Compliance with legal obligations such as KYC and tax reporting (Art. 6(1)(c) GDPR)
Our legitimate interest in operating a commercial wholesale business (Art. 6(1)(f) GDPR)

4. Retention

We retain personal data only as long as necessary for the purposes above or as required by applicable tax, accounting, and anti-money-laundering law. Enquiry data without an ensuing contract is typically removed within 24 months.

5. Your rights

Under the GDPR you may request access, correction, deletion, restriction, data portability, and objection. To exercise any right, email info@petrum.nl. We respond within 30 days.

6. Security

Access to personal data is limited to authorised personnel and processors under written confidentiality obligations. We apply organisational and technical measures appropriate to the sensitivity of the data.

7. Contact

Data controller: Petrum B.V, Goirkekanaaldijk 221, 5048 AA Tilburg, NL. Questions about this policy or your data: info@petrum.nl.